Registration Transfer, Deferment, and Refund Policy
If you're unable to run in the race you have already registered for, you have three options:
- Transfer your registration to another runner
- Defer your registration to another Vacation Races event
- Request a refund
Note: If you opted to have your bib package mailed to you, once your package is shipped, you are officially checked into the race and no longer qualify for a registration transfer, deferment option, or refund.
A registration transfer means transferring your registration to someone else for a partial refund, or gifting your registration to someone else. This is a transaction that must take place online and can be done up to 7 days before the event. After this period, you will no longer be able to do a registration transfer/bib exchange. Bib exchanges only include the registration fee; the add-ons do not transfer over to the new registration. The new runner has the option to select and pay for any add-ons, but it is not automatically transferred over during the bib-exchange process.
There are 2 types of transfers:
Transfer for Refund
Original registrant initiates transfer to another runner. Once the new runner has completed their registration, paid the current going rate of the registration fee + $20 transfer fee, the original runner will receive a refund of their registration fee, minus the $1 refund fee.
(Note: If any add-ons were purchased with the original registration, these fees WILL NOT be refunded.)
The original registrant initiates the transfer to another runner. The new runner will receive an email with a link, must complete their registration, and pay the $20 transfer fee.
With gift transfers, only the registration fee carries over to the new runner. The new runner will be given the option to purchase add-ons during registration, but they will need to pay for any of the add-on expenses.
You have 2 choices when it comes to deferment. You can defer to the following year’s event, or you can transfer to another one of our events. This can be done up to 7 days before the event.
Defer to Another Race
Runners will be allowed to defer their registration to any eligible Vacation Races event for a $20 fee.
Start the process by logging into your RunSignUp account > Click "Profile" > select "My Registered Races" > select your event > select "Manage Registration" > select “Transfer to Another Race". A list of eligible races to transfer to will show up and you can select which race to defer to.
Defer to Next Year's Race
To defer to the next year's event, log into your RunSignUp account and defer your registration. This will remove you from the current year's race and put you on our deferral list for the following year's race. When the following year's race registration opens, you will receive an email with a deferral code that you can use during registration. This code is good for the deferred race or any of our other races.
The third option is to cancel your registration and receive a refund (of your paid entry fee and any race extras not yet received, does not include processing fees).
- If you request a refund during the race's Early Bird Registration window, you’ll get a full refund with no processing fee.
- If you request a refund during the race's Regular Registration window, you’ll get a full refund minus a $10 processing fee.
- During the race's Late Registration window, you will no longer be able to get a refund.