Registration Refund & Transfer Policy

We know stuff happens and sometimes you can't make a race you signed up for. Here are your options:

Note: If you opted to have your bib package mailed to you, once your package is shipped, you are officially checked into the race and no longer qualify for a registration transfer, deferment option, or refund.


Get a Refund

We give you the option to request a refund according to the following schedule:

If you request a refund:
- during Early Bird Registration, you’ll get a full refund with no processing fee.
- during Regular Registration, you’ll get a full refund minus a $10 processing fee.
- during Late Registration, you'll no longer be able to get a refund, but you can still defer your registration to another event or another runner

Refunds aren't given for any race extras already shipped (e.g., shirts). 


Transfer Your Registration


Transfer (a.k.a., "Defer") to Next Year's Race

Transferring to next year's race can be done up to 7 days before the event.

To defer to the next year's event, log into your RunSignUp account and "defer" your registration. This will remove you from the current year's race and put you on our deferral list for the following year's race. When the following year's race registration opens, you will receive an email with a deferral code that you can use during registration. This code is good for the deferred race or any of our other races.


Transfer to a Different (Currently Open) Race

Runners will be allowed to transfer their registration to any eligible Vacation Races event for a $20 fee up to 7 days before the event.

Start by logging into your RunSignUp account > Click "Profile" > select "My Registered Races" > select your event > select "Manage Registration" > select “Transfer to Another Race". A list of eligible races to transfer to will show up and you can select which race to defer to.

Only the amount of the registration, not the race extras or processing fees, will be deferred.


Transfer to Another Runner (a.k.a., "Bib Exchange")

Transfers to another runner must take place online more than 7 days before the event. After this period, you will no longer be able to do a registration transfer. These transfers only include the registration fee, add-ons do not transfer to the new registrant. The new runner has the option to select and pay for any add-ons.

There are 2 types of runner transfers:

Sale Transfer

Original registrant initiates transfer to another runner. Once the new runner has completed their registration, paid the current going rate of the registration fee + $20 transfer fee, the original runner will receive a refund of their registration fee, minus the $1 refund fee. 

(Note: If any add-ons were purchased with the original registration, these fees WILL NOT be refunded.)

Gift Transfer

The original registrant initiates the transfer to another runner. The new runner will receive an email with a link, must complete their registration, and pay the $20 transfer fee. 

With gift transfers, only the registration fee carries over to the new runner. The new runner will be given the option to purchase add-ons during registration, but they will need to pay for any of the add-on expenses.

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