Refunds, Deadlines & Transfers

If you’re unable to run in the race you have already registered for, you have three options:

  1. Transfer your registration to another runner
  2. Defer your registration to another Vacation Races event
  3. Request a refund

Request forms can be found on each race website.

Transfer Policy

Transfers include all race extras that were purchased from Vacation Races including early/late packet pickup. Payment for the bib and race extras will be handled between the buyer and seller. The $20 transfer fee is the responsibility of the buyer and is paid to Vacation Races while going through the online transfer process.

After a few days before race day all transfers will need to be processed at the race’s Race Expo. You can find exact dates on each race’s website. Only the runner that is purchasing the bib must attend the Expo. The new runner will need to fill out a hard copy transfer form at the Expo and, upon payment, they will be provided a new bib and packet. The new runner will need the original registrant’s name, race confirmation number, and the $20 payment (cash or credit card only, no checks).


Runners will be allowed to defer their registration to any future (not sold out) Vacation Races event within 12 months of the deferred race for a $20 deferment fee. Only the amount of the registration, not the race extras or processing fees, will be deferred. A runner who defers must complete the Deferment Form on our website before race day. The runner will be responsible for any difference in price between the original race they registered for and the new race they areĀ deferringĀ to for.


The third option is to cancel your registration and receive a refund of your paid entry fee and any race extras not yet received (does not include processing fees).

For the first few months after registration opens, you can apply for a full refund. After the deadline (which can be found on each race’s website), you will only be eligible for a 50% refund.

You can still get a 50% refund of your race registration as long as you request it BEFORE race day. Once a refund is requested, please allow 21 days from the date of the request for us to process the refund.